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Litework
- Recruitment Software - Back office
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Client
/ Candidate Management for your staff
After logging in, each user is presented with their
administration control panel which is split into 4 sections.
At the top are the vacancies section (which shows all
the latest jobs added to the system) and tasks (which
helps to manage the client relationship by offering
warnings and reminders when any scheduled tasks are
due).
The bottom of the control panel shows active job applications.
On the left are new applications waiting to be processed
(candidates appear here automatically when they apply
for jobs via the website). On the right are ongoing
applications. Hyperlinks are used extensively to take
you quickly to more detailed information about the candidate,
vacancy or client.
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Candidate
Search with CV Search Tool
The Candidate Search page is used to find candidates
whilst, for example, filling a vacancy or answering
a query. The search criteria can be based on any combination
of personal details, skills, current employment, job
preferences and includes a powerful full-text CV search
tool, significantly reducing the amount of time normally
spent sifting through CVs. This page can be used at
any time to find a particular candidate or when called
from a vacancy page, it can automatically set the search
parameters to find all the suitable candiates. |
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Candidate
Search Results
The Candidate Search Result page lists the matching
candidates allowing their details to be viewed/edited.
In addition, any number of candidates can be selected
and then emailed simultaneously (e.g. for marketing).
As each candidate is processed via these results, they
are clearly marked as such. |
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Managing
Vacancies
The Edit Vacancy page is used to add/view/edit vacancies.
The darker fields enable private information (not shared
with clients or candidates) about the vacancy to be
stored. Details stored for each vacancy include title,
spec, location, salary, start date, contact and fee
agreed. The vacancy can also be categorised by sector
and job group/type allowing maximum flexibility on searches.
Important tracking information is also stored including
date created, consultant responsible and source (e.g.
word of mouth, newspaper, website). |
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Processing
Applications
The Process Candidate screen always appears when any
job application is clicked from the bottom half of the
admin homepage. The page displays summary information
about the vacancy and the candidate applying, as well
as links to further information. At the bottom of the
page, is a list of the possible actions to take, from
which one can be chosen and an optional reason given.
When confirmed, the application status is updated and
the candidate and client notified (see emails screen). |
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Notifying
Both Candidate and Client
After an application is processed the decisions can
be communicated to all concerned via email. The Emails
Screen provides a quick and convenient way to inform
both candidate and client of decisions via email. The
dual layout shows simultaneously what will be sent to
the candidate and what will be sent to the client. In
both cases the address, subject and body of the email
(and where relevant attachments) are automatically completed
but manual changes can be made prior to sending. |
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Managing
Candidates
Whilst the Front-Office provides the ability for candidates
to update their own personal details and job preferences.
There will be some consultants who either don't require
the Front-Office prefer to maintain everything themselves.
This is made possible by the fact that anything that
a candidate can do, the consultant can do too. And often
with more facilities available, for example on the Job
Preferences screen, a list of vacancies the candidate
has applied for is shown on the right along with the
outcome. |
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