Recruitment Software Back Office
Litework - Back office
Client / Candidate Management for your staff
After logging in, each user is presented with their administration control panel which is split into 4 sections.
At the top are the vacancies section (which shows all the latest jobs added to the system) and tasks (which helps to manage the client relationship by offering warnings and reminders when any scheduled tasks are due).
The bottom of the control panel shows active job applications. On the left are new applications waiting to be processed (candidates appear here automatically when they apply for jobs via the website). On the right are ongoing applications. Hyperlinks are used extensively to take you quickly to more detailed information about the candidate, vacancy or client.
Candidate Search with CV Search Tool
The Candidate Search page is used to find candidates whilst, for example, filling a vacancy or answering a query. The search criteria can be based on any combination of personal details, skills, current employment, job preferences and includes a powerful full-text CV search tool, significantly reducing the amount of time normally spent sifting through CVs. This page can be used at any time to find a particular candidate or when called from a vacancy page, it can automatically set the search parameters to find all the suitable candiates.
Candidate Search Results
The Candidate Search Result page lists the matching candidates allowing their details to be viewed/edited. In addition, any number of candidates can be selected and then emailed simultaneously (e.g. for marketing). As each candidate is processed via these results, they are clearly marked as such.
The Edit Vacancy page is used to add/view/edit vacancies. The darker fields enable private information (not shared with clients or candidates) about the vacancy to be stored. Details stored for each vacancy include title, spec, location, salary, start date, contact and fee agreed. The vacancy can also be categorised by sector and job group/type allowing maximum flexibility on searches. Important tracking information is also stored including date created, consultant responsible and source (e.g. word of mouth, newspaper, website).
The Process Candidate screen always appears when any job application is clicked from the bottom half of the admin homepage. The page displays summary information about the vacancy and the candidate applying, as well as links to further information. At the bottom of the page, is a list of the possible actions to take, from which one can be chosen and an optional reason given. When confirmed, the application status is updated and the candidate and client notified (see emails screen).
Notifying Both Candidate and Client
After an application is processed the decisions can be communicated to all concerned via email. The Emails Screen provides a quick and convenient way to inform both candidate and client of decisions via email. The dual layout shows simultaneously what will be sent to the candidate and what will be sent to the client. In both cases the address, subject and body of the email (and where relevant attachments) are automatically completed but manual changes can be made prior to sending.
Whilst the Front-Office provides the ability for candidates to update their own personal details and job preferences. There will be some consultants who either don't require the Front-Office prefer to maintain everything themselves. This is made possible by the fact that anything that a candidate can do, the consultant can do too. And often with more facilities available, for example on the Job Preferences screen, a list of vacancies the candidate has applied for is shown on the right along with the outcome.